This page will be updated in March 2019. Abstract submission opens on 1 May 2019.

 

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Application process

Abstract preparation instructions 

Abstract submission system

Note that by accessing and/or using the online abstract submission system you agree to all the Conditions and Terms of Use mentioned on this webpage. 


Key dates

1 May 2019 Abstract submission open 
30 June 2019 Deadline abstract submission (23:59:59 CEST)*  
12 July 2019       Notifications of acceptance for abstracts 
4 August 2019 Early registration deadline

 

All accepted abstract presenters must register and pay before the early fee deadline. Acceptance of abstracts into the programme and Abstract Book is subject to the receipt of the registration and registration fee.


Presentation types

The Scientific Committee makes the final selection of abstracts to be included in the conference programme. More information will follow.


Best Oral & Best Poster Awards

Each year presenters of the highest scoring abstracts are eligible to win the ESCCA Best Oral Award and the Best Poster Award. These Awards entitle the winners to a free registration for the next ESCCA Conference in 2020. More information will be available by the time Abstract submission opens.


Application process

To be selected to present you are required to submit an abstract via the online abstract submission system. Faxed or hard copy submissions will not be accepted.

  • All abstracts must be written in English.
  • Authors may submit and present a maximum of two abstracts but can be mentioned as a co-author of other papers.
  • The deadline for submission of abstracts will be announced soon.

 

Step 1. Prepare your abstract. Please read all the below mentioned instructions carefully. Abstracts not submitted in this format may not be considered for review.

Step 2. Enter the online abstract submission system and follow the instructions. After having completed the required details, you can paste the text of your abstract in the appropriate section.

Step 3. After having completed the submission process you will receive an automatically generated email to confirm that your abstract has been submitted successfully. Please check your spam folder if you have not received this confirmation.

 

Please note: 

Submitting an abstract does not automatically register you for participation to the conference. All presenters of accepted abstracts must register to attend the ESCCA 2019 Conference before the early registration fee deadline.

In line with the ESCCA policy, a honorarium or expense payment will not be provided for the presenters.


Abstract review

All submitted abstracts will go through a blind peer-review carried out by an international reviewing committee.
Reviewers will give rankings from 1 to 5 points, taking into consideration the following 4 criteria:

  • Relevance of the subject/originality
  • Relevance/value of the results
  • Study design/scientific value
  • Quality of presentation

After giving the rankings, reviewers will submit the recommended presentation style (oral or poster). Reviewers can make suggestions to the subject.


Notification of Acceptance or Rejection

Notification of acceptance or rejection will be sent to the submitting (corresponding) author. Please also note that only the submitting author will receive mail concerning the abstract.


Conditions and Terms of use

General Data Protection Regulation (GDPR)

The personal information supplied in connection with the abstract submission will be held by ESCCA as a record of attendees and parties expressing interest in the ESCCA 2019 Conference. By submitting an abstract for this Conference the parties concerned are agreeing that ESCCA may:

  • use that personal information to contact them by email, direct mail or telephone, in order to supply information relevant to this Conference and future ESCCA Conferences and ESCCA meetings.
  • use that personal information to be included in the relevant Conference documentation, such as an abstract book, online and/or printed scientific programme and Abstract Book, abstract (oral and poster) overviews and dedicated congress app.

Terms of use

By accessing and/or using the online submission system you agree (also on behalf of co-authors) to all the terms of the abstract submission guidelines and instructions as mentioned on this webpage. Please note that transfer of copyright applies to all material submitted through this online system.

Conference Embargo Policy

In the case of the ESCCA 2019 Conference, as with most scientific/medical conferences, all conference abstracts are released to delegates under a strict embargo policy. You will acknowledge that it is a condition of your acceptance that you will not provide another lecture/workshop/seminar to an audience in Europe for a period of two weeks before or after the conference, apart from regular undergraduate and/or postgraduate teaching.

Copyright

Copyright of the abstract(s) is assigned to ESCCA and/or the ESCCA 2019 Conference. Accepted abstracts can be published in one of the following publications:

  • Online abstract book downloadable from the Conference website (access restricted to registered participants only, for the duration of 1 month)
  • Online abstract book published on the ESCCA website / membership section (no time restriction)
  • Online abstract book published on Wiley's website of Cytometry B 

Abstract topics

To be announced.

 


Abstract preparation instructions 

Size: Maximum length of the abstract: 400 words. Longer abstracts will be rejected by the system. The submission programme will automatically calculate the size of your abstract and will not allow submissions that do not fit the size requirements.

 

Title: Maximum length of the title: 20 words. Please make sure to type the title correctly. Do NOT type the full title in capital letters. Do NOT put a full stop after the title. 

  • Example 1: Guidelines on clinical diagnostic cytometry
  • Example 2: Diagnosis in immunodeficiencies. A summary

The title should clearly define the topic. Do NOT identify your institution in the title.

 

Body of the abstract: Abstracts should be written and structured as indicated below.

  • Single line spacing is required. 
  • Include 4 paragraph headers in boldand followed by a colon (:)
  • Insert a space, then follow with the text
  • Start the next paragraph on the next line.

As follows:

Introduction: Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analysed or evaluated.
Methods: Describe the setting/location for the study, study design, study population, ethical considerations, data collection and methods of analysis used.
Results: Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarised form.
Conclusions: Briefly discuss the data and main outcome of the study, treatment, care and/or support, and implications of the results. (it is not acceptable to state: “The results will be discussed”).

Important!

  • NO white lines between the text and the headers.
  • Tables, images and pictures are NOT allowed.
  • Use numbers for numbers and only very well-known abbreviations e.g., ml, kg, MRI. If you must use other abbreviations, you must explain the first time it appears.
  • Maximum number of words: 400
  • Commercial submitters are asked to edit their abstracts to remove unsubstantiated claims, e.g. "easy-to-use" kit

 

Spelling: It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author.


Online abstract submission 

Abstract submission will open on 15 May 2019.

Follow the instructions mentioned in the online abstract submission system. You will receive an email to confirm that your abstract has been submitted succesfully.


Questions?

Global Conference Support has assigned Parthen to process the registrations and abstracts for this conference. Please contact them directly if you need assitance with the abstract submission process:

Parthen
Amsterdam, the Netherlands
e-mail: registration@parthen.nl
phone: +31 20 572 73 04